As the MP for Penrith & Solway, I correspond with constituents to answer policy enquiries, take up casework, and respond to queries or concerns regarding local and national issues. Constituents and others can also sign up to my personal newsletter to receive updates on my activities.
This document explains how I collect and use personal data arising from this correspondence, the legal basis for doing so, and explains your rights in relation to your personal data.
As the holder of that data – I, Markus Campbell-Savours, am the Data Controller.
I have a team of staff who also correspond with constituents on my behalf. To enable them to do this, my staff also have access to the relevant data and correspondence. Therefore, this policy will reference “we”, to include myself as MP and data controller, alongside my office staff.
Contact Details
Email: [email protected]
Post: Markus Campbell-Savours MP, House of Commons, London, SW1A 0AA
Data collection and use
Personal data may include, but is not limited to: names, contact details, address, email address and telephone number.
Some correspondence may include special category data such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health information, sex life information and sexual orientation information.
For dealing with casework, policy enquiries, and any other enquiries about my work as MP for Penrith & Solway:
Data is collected directly from, or on behalf of constituents. When we take up casework on your behalf, it may be necessary for us to share the details you provide with government departments, local authorities and other public bodies. We will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact my office for more information.
• We may retain information about closed casework in order to be able to give you full support, should you contact us again for help.
• Closed policy enquiries will be retained only as long as I remain the MP for Penrith & Solway.
If you register on my website, or sign up for email newsletters:
You may provide me with personal information, which I will use to communicate with you by email, post or phone about my work as an MP, and to give you the latest news on my campaigns and opportunities to get involved.
You may unsubscribe at any time from communications from me through the unsubscribe link that will be present on any email newsletters I send out, and/or by contacting me at the address above.
If you complete a form or survey sent to you by my office:
I will only use information you send me on a form or in a survey for the purposes for which you provide it. I will seek your explicit consent to use or share your information.
You may withdraw your consent or unsubscribe at any time from communications from me through the unsubscribe link that will be present on any email newsletters I send out, and/or by contacting me at the address above.
Lawful Basis and Data Protection rights
Our lawful basis for collecting or using personal information are:
· Where we have your consent to do so (UK GDPR Article 6(1)(a))
· Where we have a contract to do so (UK GDPR Article 6(1)(b))
· Where we have a legal obligation to do so (UK GDPR Article 6(1)€
· Where we need to process personal data to protect someone’s vital interests (UK GDPR Article 6(1)(d)
· Where we need to for the purposes of our public task and parliamentary functions (UK GDPR Article 6(1)€
· Where the processing is in our legitimate interests and not overridden by your rights (UK GDPR Article 6(1)(f)
I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector.
I also have access to other information which I or my office, or volunteers working with me, may use for campaigning purposes or for communicating with Labour Party members. The data controller for that information is the Labour Party whose privacy policy can be located here, and there is no sharing of data between my office and the Labour Party.
Who we share information with
When processing your correspondence, we will only share your information with a third-party organisation where it is necessary and reasonable to do so.
Third-parties include, but are not limited to: government departments, local authorities, public bodies, health trusts, regulators, system providers (with appropriate agreements or contracts in place).
We will only share as much information as is necessary to take your enquiry forward.
We will never share or sell your personal data to other organisations for direct marketing purposes.
Data Security
We are committed to processing and retaining data within established technological and physical controls in a transparent manner, as well as promoting and safeguarding the information rights of data subjects.
Our procedures ensure that technological and physical controls are in place that guarantee the privacy of data subjects, the security of data held on technological systems is processed according to an established lawful processing condition. Any such procedures will be reviewed as necessary and updated to ensure their effectiveness in line with advances in technology.
Correspondence from my office may provide links to other websites. We are not responsible for the content or privacy practices of these websites.
Your Rights
You have the following rights in relation to your personal information:
· Where we are relying on your consent to use your personal data, you can withdraw that consent at any time - “right to object”
· You can request access to the personal data we hold about you at any time - “right to access”
· You can ask us to update your personal data if it changes. In certain circumstances, you can request we erase the personal data we hold, or ask us to stop or restrict processing if you have an objection “right to rectification”
· You can request deletion of the personal data we hold about you at any time - “right to erasure”
· You can request we restrict processing of personal data we hold about you at any time - “right to restrict processing”
You can contact us about exercising your rights in respect of personal data, if you have questions about how personal data is used or if you would like to make a complaint, via the contact details at the top of the page.
If you remain unhappy with how we’ve used your data after making a complaint with us, you can also complain to the ICO.
The ICO’s address:
· Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
· Helpline Number: 0303 123 1113
· Website: https://www.ico.org.uk/make-a-complaint